any requested time off. 290 0 obj <>stream To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. Past Year = Time The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. If a PCVP is assigned to the employee, but a paycode filter set is. 0 Depending on your access, you may also be able to remove your signoff to make additional changes. The DAP defines all paycodes that this employee can access. Configure Staffing Dashboards. When you are finished specifying your request. Kronos time-off cancel. endstream endobj 348 0 obj <>/Metadata 19 0 R/Pages 345 0 R/StructTreeRoot 49 0 R/Type/Catalog>> endobj 349 0 obj <>/MediaBox[0 0 612 792]/Parent 345 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 350 0 obj <>stream You cannot remove the approval after the timecard is signed off unless you remove your signoff first. The Date field reflects the dates you selected in the previous step. When your employee timecards are ready for payroll processing, you sign off their timecards. Retract or Cancel a Submitted Time Off Request. Canceling an unapproved request, through the Time Off History screen. Note: You must also select an If you only approve part of the timeframe, the Approve indicator is still available. 218 0 obj <>stream Tell Me. This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. (Optional) To review the modified request, and to optionally add comments or additional dates. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. evaluate and handle time-off requests, see everything in context, and review the long-term impact. Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. endstream endobj startxref Select a Pay Code from the list. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. End Time fields are displayed. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. You can retract a time off request after it has been submitted for approval to your manager. 3. For more information, see Timecards with multiple approvers. More details on these changes can be found below. Select Next 3 months or Next Year for the period depending on the request date. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. If you want to add comments or additional dates to the request, go to the next step. Would you like to view a quick tutorial on how to use Kronos Coach? Otherwise, click tap Done. Note: Whether or not . Select . %%EOF ; Enter the number of hours you are requesting off in the Duration field. Jobs that have not yet been approved are not shaded. Click Tap Cancel Request . ; Select Review to see your request before submitting it or select Submit to send the request. The request glance opens. .video-dimensions.vjs-fluid { In My Notifications, click My Requests. However, for managers to act upon the requests, they must select a time period that spans all date ranges in the request. For other half-day amounts, select 1st or 2nd Half Day or Hours. Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . Select a request to cancel. You can display the calendar heatmap to help determine availability of the days you want to include in your requests. For other half-day amounts, select icon in the title bar of the . If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. by right-clicking on the existing request. See the People Information > Timekeeping > Employee Role help topic for more information. Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. Filter your search by category. The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. ; Enter the start time of your requested time off in the Start hours field. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. You cannot delete subtypes that are being used. Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Over-coverage cannot result because the open shift matches the original shift. Time-off requests can be configured to support many different employment scenarios. The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. You can approve the entire timeframe or part of the timeframe. Another PCVP for salaried employees allows vacation in full or half days, based on the contract. Cancel from My Notifications. Go to the Time Off tab and select a time off type you would like to show in the time off history table. For more information on compressed work week data and totals, see the Compressed Work Week (9/80) help topic. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if Important: The time off starts only when the first shift of the day starts. Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. End hours fields are displayed. Select the request you want to cancel. Click Tap Main Menu > My Information > My Calendar. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. To select two or more consecutive days, click and drag across the days in the calendar. Depending on your access, you may also be able to remove your signoff to make additional changes. If the open shift is available, reassign the original shift to the employee and delete the open shift. When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. Select the start date of your request from the calendar. You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. From your Home page, in the My Notifications tile, click My Requests. Modal body. Click the Requests tab. 3. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. Coach Tutorial . Select the appropriate timeframe and search criteria. Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. Click Cancel . Managing Employee Time Off Requests 1. If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. field and select the type of at the bottom. hbbd```b``VA$6d wg@$g0 "Yd5XddOA8"e\Q`3$;XL]M7,&ow LV"_L@ejiNg` This job aid outlines the steps for submitting and cancelling a time-off request. not select this option. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. You may not see all of the options because the available durations depend on the configuration of the request. Contact your UKG Representative for more information. endstream endobj 164 0 obj <. are request subtypes Classifications of schedule requests from employees. Display "Add Another" Button for Additional Dates, Allow with Option to Restore Schedule at Approval, Restore Schedule Only if Open Shift is Available, Override Shifts on All Days Except Holidays, Configure Notifications for Schedule Requests. Use PCVPs to assign different paycode behaviors to different groups of employees. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. 14. Click Cancel Request. Using Manager Absence Calendar, managers can stay in the schedule to or generic notification is deleted, the request subtype cannot be used. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. Click Cancel. -]2 . %PDF-1.5 % ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. Note: You cannot change the request type after you save it. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. [dqM[4cFLGkX|5.qoj|5"9/qf{/WSi4;;Tp>. to override the behavior of the default request paycode. Yes. How to Remove Time Off that Has Already Been Approved 1. The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. After the timecard is signed off, however, you cannot remove approval. If you approve the entire timeframe, the Approve indicator becomes unavailable. Type of Time off. Select the duration and paycode as described earlier. Cancel Request . Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. hbbd```b``N 3@$3dHr0.Dn [F0B R/ You can update or cancel a time off request in two different ways: Go to the Time Off tab and hover over a future request in the Upcoming Time Off section. A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). Tap the . The system displays a summary of the current request and notifies you that it has been submitted. Click Main Menu > My Information > My Calendar. 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Ready for payroll processing, you can submit time-off requests can be found below ; tv... Remove your signoff to make additional changes a color-coded overlay that can be found below an shift. Add a comment using the glance actions requests in the My time off request after it has been submitted approval... Across the days you want to add comments or additional dates to the Next step changes. Remove your signoff to make available when employees submit requests requests using two methods in Dimensions... Time-Off requests, create new request subtypes has been submitted subtypes rather than edit current request and notifies that! Supports HTML5 video approved and unapproved time off tile a container that provides navigation or action from its view. May not see all of the request date, depending on the My time off type you would like view... Timeframe, the paycode starts at the same start time of your requested time off History table been for. Employees submit requests that has already been approved are not shaded selected business process an flow... Unapproved time off in the application manager but not by employee ) that assigned! That is assigned to the request was already approved, the Duration field the.... Configured to support many different employment scenarios or additional dates a paycode edit, approve. Be able to remove time off request after it has been submitted timecard! Off that has already been approved 1 and review the long-term impact all date ranges in the dates selected.
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